On 24 January 2011 we will began loading IRS Form W-2 information into Direct-Access Self-Service for Coast Guard military personnel (active duty and reserve only). The W-2 data is not an "electronic" W-2 that you can print and mail with your tax return. However, the W-2 data reflects the information on the paper W-2 that is mailed annually at the end of January. If you are an electronic filer, you can use the information on the Direct Access Self Service W-2 data page to prepare and file your 2011 return. Earnings and withholding information from our pay system is transmitted to the IRS, but we do not exchange W-2 data with any commercial software or tax preparation firms.
Here's an example of the self-service W-2 data page:
W-2 data will be available in Direct Access Self-Service for most active duty and reserve personnel by 25 January 2011. The W-2 data is loaded in two "batches". The first batch, scheduled for 24/25 January, will include data for the majority of our active and reserve members, possible exceptions include:
- Members whose accounts were newly established in late 2011
- Members who separated or retired in 2011
- Members who received special, "off-line", payments in December 2011.
If your W-2 data isn't available on 25 January, please check back on or after 03 February after the second batch is loaded.
Mailing of Wage and Tax Statements
Wage and Tax Statements (IRS Form W-2) are mailed no later than 31 January of each year. Lost or missing Wage and Tax Statements should be reported after 15 February. No requests will be processed before 15 February to allow for mail delivery delays.
Wage and Tax Statements are prepared after end-month cutoff in January of each year. Address changes must be entered into Direct Access prior to the cutoff for the mid-January compute cycle (04 January 2012) in order for the forms to be mailed to that address.
Requesting a duplicate Wage and Tax Statement
Active duty, reserve, separated or retired members may use our CG-2016, W-2 request form to request a duplicate IRS Form W-2.Completely fill in the pertaining areas, and fax it to the U.S. Coast Guard Pay & Personnel Center (PPC) SES in Topeka at 785 339-3784.