SPO YNs,
Thanks to your efforts, the collection of our member source documents is over 90% complete CG-wide. Some of you are at or near 100% compliance now, while others unfortunately are still in the 70 percent range. I know this has been a significant additional workload for you and has been largely thankless work. Your continued efforts are needed to help us achieve a clean financial audit this year.
To help in this effort, PSC has begun validating member Social Security numbers through an alternate method [See http://www.uscg.mil/ppc/pdrreview.asp#ssnvs or http://www.uscg.mil/announcements/alcgpsc/022-12_alcgpsc.txt]. To date, approximately 75% of the remaining members needing to submit their SSN cards have received their SSN validation CG-3307 via email. Members have been directed to sign the Page 7s and forward to you for filing. We expect to have the remaining member SSN validations completed OOA March 16th.
In addition to this e-mail sent to you, PSC has engaged with LANT, PAC, DCO, and DCMS leadership separately to push the message down to their Districts, Directorate and commands with individual names that remain to comply which should help in your efforts. If you are receiving resistance from particular members please report it to your leadership so that they can engage the member's command.
For members missing Birth or Marriage Certificates, replacement documents must be obtained from the state in which they were issued. Each state website has information on how to accomplish this task. Most states perform this service remotely for a nominal fee and can be done fully online or by mailing a notarized documents obtained online to the state. This task typically does not require the knowledge or cooperation of the member's spouse or other parent which is often used as an excuse as to why they can't comply. Here are a couple of websites that may help your members to obtain copies of their vital documents. http://www.cdc.gov/nchs/w2w.htm (provides info on how to get vital records from states, territories and foreign resources) http://www.vitalchek.com (provides vital records services)
Again thanks for your efforts to date. I appreciate your assistance to get this final push done to obtain 100% compliance Coast Guard wide.
R/
CAPT Robert K. Thompson
Division Chief
PSC-Business Operations Division
Arlington, VA