During our first week of the new leave reporting procedures that began on 26 March, PPC has detected users submitting overlapping or duplicating leave dates via in DA II (Absence Request) that have already been reported and processed in DA I (Vacation Request).
All users are reminded to not submit leave in DA II (Absence Request) that has already been submitted and processed via DA I (Vacation Request). A thorough review and audit of a member's leave in DA I (Vacation Request) is required, prior to any by Proxy leave submissions by users in DA II (Absence Request).
Please Refer to E-Mail ALSPO A/12; SPO Procedures for Leave Transactions (Absence Requests) for guidance on the proper procedure on how to correct or delete leave that was originally submitted via DA I (Vacation Request).
SPOs do not need to delete transactions they've already entered in the DA Vacation Request, even if they are dated after 26 March 2012. These transactions will process through JUMPS. However, leave transactions entered in the DA Vacation Request will not appear in the new Absence Request. Members may have an expectation that future-dated leave requests they have submitted will appear in the new Self Service Absence Request and they may attempt to reenter them if they are not present. Duplicate entries will require manual intervention by PPC and the SPO. Therefore, SPOs should acknowledge receipt of any recent leave requests they've already processed through the Vacation Request or the Absence Request.
YNC William Dodd
Chief, Exception Review Team
PPC Topeka, KS